With cyber criminals stealing increasing amounts of personal information and data, it is essential for businesses to ensure that confidential documents are shared securely to ensure that they are secure. This means that when you send or receive sensitive files, they must be encrypted so only authorized users are able to view them.

The most secure method to share files online because it encodes data in an format that only those with the key for translation can be able to. If a person does have access to the file, they’ll be incapable of printing it or copy and paste its contents into another document.

Using an encryption service allows you to create links to shared files that aren’t visible on the web (no URLs) and can only be seen with an application that is specially designed or downloading a zip file. Cybercriminals will find it harder to access sensitive documents.

Other measures to protect sharing confidential docs include two-factor authentication. This means that even if a worker has the password to a file they’ll have to prove their identity prior accessing it. This can be done by using a code that is sent to the employee’s cell phone or biometrics like fingerprints or facial recognition.

If you need to share large files that can’t be easily sent via email attachment, a secure file ensuring data security sharing site that has integrated eSignature feature is the best choice. With this option, you can create a secure link for the document and then use an online fax tool to deliver it to the right recipient.